Below you will find a few details that should help you with your travels to the conference, what to do when you arrive, and ways to make the most of your time with us next week in Cambridge! Conference Dates: August 12 – 14, 2015
Join us for our planned Networking Events!
Wednesday, August 12 Welcome and Networking Reception5:00 PM – 6:00 PM Location: Empress Ballroom Registration will be open outside of the Empress Ballroom during the reception.Thursday, August 13 Posters & Cocktails5:00 PM – 7:00 PM Location: Charles View Ballroom
We’ve Gone Mobile!
The Guidebook App will bring everything you need to know about the conference schedule right to your phone! This convenient feature will ensure that you never miss an event. From your phone, you can easily look up when and where sessions and events are being held throughout the conference.
You can easily download Guidebook through the Apple App Store or Android Marketplace or visit guidebook.com/getit. Once you’ve downloaded the App, simply search for “VIVO”.
Tweet with Us!
We can’t wait to start our networking – but why wait until you arrive in Cambridge? Follow us on Twitter and tweet along with us by using our conference hashtag: #VIVO15. We’ll be sending important conference updates and information, and we encourage you to tell us what you’re looking forward to at the conference by tweeting. Follow us today!
Don't forget to also take advantage of our Birds of a Feather and Lightning Rounds
We have a limited number of rooms available for BoF sessions and Lighting Round talks. These informal discussions will focus on topics of interest decided upon by conference attendees. These sessions will be held in Thomas Paine, Haym Salomon and William Dawes on Thursday & Friday from 12:30 PM – 1:45 PM.
Current booked sessions include a European VIVO meet-up on Thursday and a 2016 VIVO Conference planning session on Friday.
You can sign up for the lightning round talks and reserve space for the BoF sessions at the conference registration desk. Presentations will be scheduled on a first come, first served basis – so don’t delay!
Calling All Sites!
We want to hear from you! We’re launching a brand-new featured session at the conference this year called “VIVO Around the World.” This session enables VIVO implementations and sites producing VIVO-compatible data to share their work. This will be a lightning session where we highlight projects and implementations from near and far. This session builds on the fun and success of the sharing sessions at the annual VIVO Implementation Fests.
Click Here for more details and to submit.
Still need to register? Onsite Registration:
Please stop by to collect your conference materials and name badge at the conference registration desk located in the Workshop Foyer outside of the Thomas Paine room on Wednesday and the President's Ballroom Foyer on Thursday and Friday. Visit us during the following hours:
- Wednesday: 7:30 AM – 4:30 PM
- Thursday: 7:30 AM – 4:30 PM
- Friday: 7:30 AM – 5:00 PM
Wireless internet is available throughout all meeting space, sleeping rooms, and hotel lobby area. Pre-conference workshops are also equipped with wireless internet for all participants on Wednesday, August 12.
Hotel Check in and Checkout:
Hotel Check in is 4:00 PM and Checkout is 12:00 PM. Guests are welcome to check out and store all luggage at the bell stand (located in the main lobby) until their sessions are over.
Hyatt Regency Cambridge 575 Memorial Drive Cambridge, MA 02139 TEL: +1-617-492-1234 Hotel Website: http://www.cambridge.hyatt.com
Click here for more information about transportation to and from the hotel.
Parking at the Hyatt Regency Cambridge is $45 overnight for valet parking and $38 overnight for self parking.
The attire for the conference is business casual. While we’re expecting sunshine and warm weather in Cambridge, the meeting rooms are often cool so we suggest that you be prepared for air conditioned meeting rooms.
If you have any questions, please do not hesitate to contact us. We look forward to seeing you! firstname.lastname@example.org or +1-410-654-5525